1. PARTICIPATIONS FEE & CANCELLATIONS
1.1 Upon submission of the registration form to the Organiser, the Exhibitor agrees to make full
payment 7 days from receipt of invoice, or before the event, which ever is earlier. Failing which, the
Organiser shall be entitled to cancel the booking made by the Exhibitor.
The Organiser shall then have the right to allocate the Exhibitor Booth to another Exhibitor.
1.2 For any cancellation 60 days before the event, participation fees will be forfeited.
1.3 Nonpayment or non-attendance does not constitute cancellation.
1.4 For any reason, Organiser decide to cancel or postpone this exhibiton, Organiser is not responsible
for covering airfare, hotel, or other travel cost incurred by clients.
1.5 This exhibition fee will not be refunded, but can be credited to a future exhibition. Event program
content is subject to change without notice.
1.6 There are penalties of 5% from the total invoice amount for non-payment and 3% from total
overdue amount for late payment
2. ALLOCATION OF BOOTH AND SET UP
2.1 The allocation of booth(s) is at the absolute discretion of the Organiser, in accordance with the
nature of Exhibits or in the manner deemed fit and appropriate, including with HSSE compliance.
2.2 Should the Exhibitor decide to engage a contractor other than from the official contractor, the
Exhibitor is required to seek approval from the Organiser. The non-official contractor shall undertake
to adhere to all Terms & Conditions contained herein.
3.1 The Exhibitors is expressly prohibited from displaying any Exhibits which are unlawful, offensive,
explosive or immoral at their Exhibition Booth or hall.
3.2 The Organizer reserves the right to instruct the exhibitor to remove such unlawful or immoral
exhibits immediately from the Exhibition Booth failing which the Organiser has the right to remove the
same, and the Exhibitor shall be liable to pay the Organiser the costs and expenses incurred.
3.3 The Exhibitor shall not assign, sub-let or allow any other Exhibitor, their agents, manufacturer,
employees or supplier to occupy the exhibition space without the consent in writing from the
3.4 Exhibitors are not allowed to tear down their displays before the close of the exhibition at the time
set by the Organiser.
4. RIGHT OF REMOVAL
4.1 The Organiser reserves the right to prevent access or to remove from the Exhibition space
(including the Exhibition Booth) any person or persons acting in a way which may cause a breach of
peace, or may be considere to be harmful, undesirable or offensive, or may constitute a danger to
public safety including the safety of those present at the exhibition.
5. CHANGE OF THE VENUE AND /OR TIME
5.1 The Organiser reserves the right to amend the venue and duration of the event. The Organiser
shall accordingly inform the Exhibitor in the Eve of any such change. The change of the venue and
duration of the exhibition shall not entitle the Exhibitors to cancel its participation in the exhibition. The
Exhibitor hereby agrees that the Organiser shall not be liable for any claim arising from such change.
The Exhibitor undertakes to fully indemnify the Organiser for any lost items or goods loaned or in the
possession of the Exhibitor throughout the exhibition.
7. FORCE MAJEURE
In the event of fire, tempest, explosion of any kind, failure or neglect on the part of any utility
supplying electricity or water, labor strife, civil commotion, war, fire or explosions or any other event
beyond the control of the Organiser that prevents or hinders the Organiser from fulfilling its
obligations under this Agreement, the Organiser shall ensure that the Exhibitor is aware of the
occurrence of any such event and to cancel or suspend this Agreement by notice in writing to the
The Organiser reserves the right at its own absolute discretion to alter the Terms & Conditions
contained from time to time without the need to inform the Exhibitor.
All intellectual property rights in all material produced or distributed by Organiser in connection with
this event is expressly reserved and any unauthorized duplication, publication or distribution is
10. DATA PROTECTION
Client confirms that it has requested and consented to Organiser retaining client information on
Organiser database to be used by Organiser and information on Organiser database to be used by
Organiser and passed to selected third parties, to assist in communicating products and services which
maybe of interest to the client. If the client wishes to stop receiving such information please inform My
Events Sdn Bhd via email to secretariat at firstname.lastname@example.org